Conditions of Hire

Felton Village Hall
  1. Smoking: This Hall is a NO SMOKING area.
  2. Licences: Felton Village Hall is registered for the sale of alcoholic beverages. If alcohol is required to be sold, please contact Gordon Ladd, Chairman as holder of the drinks licence. 07887607294. Consumption of alcohol must be restricted to within the building. Felton Village Hall is licensed for the following: – Live and recorded music, dancing and anything of a similar description from 09.00hrs -23.59hrs daily.
  3. Gaming, Betting and Lotteries: The Hirer shall ensure that nothing is done on or in the premises in contravention of the law relating to gaming, betting and lotteries.
  4. Booked Times: Times booked will be strictly adhered to. Any time required for setting up and clearing away must be included in the time booked and paid for.
  5. Supervision: The Hirer will, during the period of hire, be responsible for the supervision and safety of the premises, the fabric and contents. The Hirer will also be responsible for the behaviour of all persons using the Hall during the period of hire.
  6. Noise: Must be kept to reasonable levels, particularly when using amplifying equipment.
  7. Public Safety Compliance: The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority and the Magistrates’ Court. It should be noted that the maximum number of people on the premises should not exceed 140 for dancing or 120 seated. At the beginning of any session the hirer must point out the fire exits and fire extinguishers in case of fire.
  8. Access: Keys for the front door and fob for the gates are kept in the key box by the door the code is available to the Hirer once booking is confirmed. The door must be kept unlocked when the Hall is in use for safety purposes. The Hirer must ensure that all means of exit, fire doors and escape routes are always kept free of obstruction.
  9. Heating: The heating is on a timer and preset remotely. Should the temperature require changing the hirer should contact Gordon Ladd 07787 607294 who will adjust the thermostat remotely. 
  10. Health and Hygiene: The Hirer shall if preparing, serving or selling food, ensure that all relevant food health and hygiene legislation and regulations are observed.
  11. Indemnity: The Hirer shall indemnity the Committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the building which may occur during the period of the hiring or because of the hiring. The Hirer shall be responsible for making arrangements to insure against any thirdparty claims that may lie against him or her (or the organisation if acting as a representative) whilst using the Village Hall. Felton Village Hall is insured against any claims arising out of its own negligence.
  12. Accidents and Dangerous Occurrences: The Hirer must report all accidents involving injury to the public to the First Aid officer (details in the first aid book) as soon as possible. An Accident Book and First Aid Box are located in kitchen. Any failure of equipment (either that belonging to the Hall or brought in by the Hirer) that results in harm must also be reported as soon as possible. Certain types of accident or injury must be reported on a special form to the Local Authority (See Health and Safety policy). This is in accordance with the Executive reporting of Injuries, Disease and Dangerous Occurrences Regulation 1995.
  13. Animals: The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the Hall, other than for a special event agreed to by the Committee. No animals whatsoever may enter the kitchen at any time.
  14. Compliance With the Children’s Act: The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children’s Act of 1989 and that only fit and proper persons have access to the children. 
  15. Cancellation: The Committee reserves the right to cancel this hiring in the event of the Hall being required for use as a Polling station for a Parliamentary, Local Government, or By-election. In such cases the Hirer shall be entitled to a refund of any deposit already paid.
  16. Evacuation: In the event of the hall being needed because of an emergency at Bristol International Airport the committee reserves the right to evacuate the hall with no notice. The hirers will be entitled to have their fees refunded.
  17. Unfit For Use: In the event of the Hall or any part thereof being rendered unfit for the use for which it has been hired the Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.
  18. Refusal of Booking: The Committee reserves the right to refuse a booking. Bookings can be cancelled at any time either before or during the term of this agreement upon giving 7 days’ notice in writing to the Hire
  19. Storage: Storage Items are stored/left on the premises at the hirer’s own risk.
  20. End of Hire: The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, as they expected to find it. If the hirer fails to comply an additional cleaning charge will be levied. The Hall should be left locked and secured, including windows, unless directed otherwise and any contents temporarily removed from their usual positions to be properly replaced, otherwise the committee shall be at liberty to make an additional charge. All lights to be turned off, water taps to be turned off, and all rubbish and food to be placed in bins in car park or taken home.
  21. Finally: On leaving the property the gates should be shut (if the car park is empty) and fob along with keys replaced to the key box